QUICK REFERENCE GUIDE –

CONTRACT WORKERS

Logging into Experis/ Manpower – Powered by Skillstream

Contract Workers at Capgemini are required to complete a weekly timesheet, using an internet based application called Skillstream.

To access Experis/Manpower and submit your Time Sheet on line, please launch Internet Explorer (not Netscape) and enter the following address in your internet address field:

https://capgemini.skillstream.co.uk/capgemini/main

The username and password screen will be displayed:

Your login details for Skillstream will be sent to you by Experis once you are able to begin submitting timesheets through Skillstream.

Your username

Your password

Usernames for Skillstream usually take the

You will be sent a password via email from your

following form;

agency. Please enter this exactly as it is into the

password field.

your Forename Initial, Surname and numeral 1 in

the username field, with no spaces.

The system will now take you to a second screen

and prompt you to enter a new password which must

e.g. Andrew Smith would be entered as ASmith1

be used every time you log in to Skillstream.

or Karen Dollen would be entered as KDollen1

(The system is case sensitive so please ensure you

enter the details exactly as shown here)

Experis/Manpower Support

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

Should you have any queries regarding your use of the Experis/Manpower system, please contact:

skillstreamhelpdesk@experis.co.uk

Creating a new Timesheet

Once you have logged in, the Skillstream system will display a blank Timesheet or a Timesheet that you have previously added onto the system and saved.

1.

Select a week ending date (Note: only one Timesheet per week can be entered, but you can add multiple project codes and layers against time for that week). All dates are dd-mm-yyyy format.

2.

Enter your hours worked and any appropriate comments. All times are in 24 hour clock format, measured in 15 minute segments. When complete, hit „calculate totals‟.

Select the calendar icon

to complete the

appropriate week

ending date

3.

Enter your Project Code and your Task code. This information will have been given to you, however if you do not know the Project Code or Task Code then please speak to your manager as they will have this information.

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

4.

Entering Time against Multiple Project Codes

 To enter time against Multiple Project Codes, complete the time worked on the first project code on the first timesheet.

 Select “update timesheet”

 Select “add new layer”

 Add the next project code, task code and number of hours assigned to that project code

 Ensure that the number of hours within your timesheet equal the number of hours assigned to the project codes

 Select “Update Timesheet”

 Select “Submit to Manager”

 Select “Timesheet Validators”

 Submit

 Then click on the timesheet tab again and the below summary screen will show.

 Click into any „current‟ timesheets and submit to manager.

 Once all layers have been submitted they will state „waiting authorisation‟ on the summary timesheet screen.

5.

Additional Rate Codes – If you are a contractor who works under different rate codes (i.e.

Overtime) then to add your additional hours against different rate codes please see Point 1 below.

6.

Select “add” as you need to (point 1), and select the required rate codes.

7.

Enter the “Project Code” and “Task Code”

8.

Select “update timesheet”

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

9.

Ensure that your hours equal the hours you have entered in the timesheet.

1. For additional rate codes,

select „ add’, choose code and

enter hours worked. Repeat as

required – these boxes have to

add up to the total hours worked,

as shown above.

Select „ submit to manager‟

once you are ready to forward

your timesheet for

authorisation

10. If you are completing your timesheet on a daily basis, select the update timesheet button to save your hours as entered.

11. “Last Timesheet for this assignment” – if you select this option this will result in you the contractor not being able to submit any more timesheets. It will end your contract on the system and will cause delays in you being able to submit any more timesheets. Please do not select this button unless it is the last timesheet of your contract.

12. Once you have completed your timesheet for the week, select submit to manager button, you will now be prompted to select your Timesheet Validators

13. Please note that if you are trying to submit a timesheet but have not submitted any previous weeks, the system will prompt you to enter and submit any prior timesheets before allowing the current timesheet to be completed.

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

14. Please Note: If you are absent or on leave you must enter your standard working hours into the timesheet and then select „absent‟ or „holiday‟ from the rate code section at the bottom of your timesheet. If you work on an ad hoc basis please enter a sum of hours into the timesheet and select „not contracted to work‟ from the rate code drop down for days/weeks that you are not working for Experis.

Hourly Paid Contractors

When submitting your timesheet please enter the amount of hours worked against each project code on a separate layer of the timesheet. Against each layer you need to ensure that the total number of hours against all days in that layer matches the total number of hours at the bottom of the timesheet layer. For example:

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

The total units at with the rate code section of this timesheet layer should total 14: OR:

If your timesheet rate breakdown does not match the total number of hours within the timesheet layer, your timesheet will be rejected by your authoriser.

Daily Paid Contractors

When submitting your timesheet please enter the amount of hours worked against each project code on a separate layer of the timesheet. Against each layer you need to ensure that the total number of hours against all days in that layer matches the total proportion of a day that you should be paid. For example: On this timesheet layer the contractor has worked eight hours against one project across three days. If the contractor‟s standard working day in their contract equates to eight hours then the contractor should be paid for one day for these hours NOT three days. Therefore the total in the rate breakdown should be 1: Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

This field must equate to the total days

you should be paid for this layer. It should

NOT be the number of days that you

have entered time across.

If the total unit in the rate breakdown is 3 then this timesheet would be rejected by the timesheet authoriser.

The total unit in the breakdown section is the amount of units you will be paid for so if this is not correct then your timesheet will be rejected.

Multiple Assignments

If you have had more than one assignment in Skillstream – whether this is in the past or you currently have more than one assignment running alongside each other – you will be required to select which assignment you are submitting the timesheet for:

In this example the contractor would select the „Linux Engineer‟ job title as this is the current assignment (the previous one had an end date of 11/04/2010).

Once you have selected the necessary assignment you will be presented with the blank timesheet screen.

Submitting your Timesheet

Once you have selected submit to manager a non-editable version of the timesheet will be displayed and you will be asked to select which manager(s) to send your timesheet to for confirmation / authorisation.

1. If you wish to amend the details of the timesheet, select the back button.

The system will display

the total hours entered

and will calculate any

overtime and

expenses totals.

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk 2. An automated email will be sent to the relevant validators that you have selected.

3. If your level 1 Validator is not available (away on annual leave etc.) an email alert will be sent directly to level 2 after two hours of the submission.

Timesheet Authorised or Denied

Once you have submitted your timesheet and chosen your Validators, your validators will receive an email stating that your timesheet is waiting for authorisation.

If the timesheet has been authorised –

1. You will receive an email stating that Timesheet Validator 1 has authorised your timesheet and it will be processed for payment

If the timesheet has been denied authorisation –

2. You will receive an email stating that Timesheet Validator 1 has denied authorisation of your timesheet. They will also give a reason as to why.

Please note: If your timesheet has been denied you will be responsible for discussing this with the timesheet authoriser, amending your timesheet and submitting it again. No changes can be made to the timesheet or the timesheet status by either yourself or your manager until the timesheet has been un-denied –

you will need to contact the Skillstream helpdesk who will assist with this. You may ask for the timesheet to be un-denied (which will allow your manager to approve the timesheet exactly as it is) or un-denied and un-submitted (which will return the timesheet to your „current‟ timesheets where you can edit it before resubmitting.) Your Timesheet Authoriser will then check the timesheet and carry out the appropriate action either denying or authorising the timesheet.

Month End Process

At month end you will be required to split your timesheet if the month end date falls mid week. To do this please follow the below instructions

Example – if month end is a Wednesday you will need to:

 Enter your time up until Wednesday only and click „update timesheet‟

 Click „add new layer‟

 On this sheet enter time from Thursday onwards and click „update timesheet‟ to save

 You can then click the timesheet tab at the top and a summary of both layers will display

 To submit the timesheet scroll to the bottom and click „current‟ next to the layer you need to submit for approval. This will open that half of the timesheet and you will be able to submit to manager as normal.

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk

Viewing the Status of your Timesheet

You can view your previous

submitted SkillStream

timesheets by selecting the

archives function

1. To view whether your timesheets have been authorised or unauthorised, select the archive button.

2. Select whether you want to view unauthorised or authorised time and the w/e date 3. Select Submit

4. This will allow you to view any timesheets that you have submitted and their current status

Skillstream Help

There is an online tutorial to assist you with using the system.

This is found on the Help function on the bottom menu bar of the system.

The Help function contains an on-line tutorial providing

you with a full, interactive demonstration of the system and

Help notes describing the system functionality

Important Reminder:

Please ensure that you submit your timesheet by close of business on Friday. Your validator should approve your time by 10am on Monday mo

rning. All timesheets must be approved by 12 o clock on

Monday in order to be processed for pay roll.

Help files providing you with written reference to the

system functionality.

Head office: Experis, Experis House, 5 Ray Street, London EC1R 3DR tel: +44 (0)20 3122 0200, email: info@experis.co.uk web: www.experis.co.uk